Senior Accounts Payable Administrator

General Position Summary

Ability to multi-task is critical to this role giving the various types of vendors/suppliers and various modes of payment involved. The ability to communicate with vendors in a friendly and professional manner. The position requires a good understanding of computers and basic accounting principles. Due to the nature of our business; excellent people skills are required. Overtime may also be required during periods of high volume.


Key Responsibilities

The primary purpose of the position is to post vendor invoices, initiate various types of payment requests, manage vendor requests & the purchasing department?s requests and request new vendor set up.


Essential Functions

  • Post vendor invoices and initiate payments on a timely basis.

  • Identify issues related to vendor posting, analyze the issue and use judgment in finding resolutions.

  • Review, approve, and process expense reimbursement reports

  • Verifying accuracy of information provided by vendors and management

  • Communicate with vendors regarding bank information changes

  • Assist in the performance of annual audit

  • Prepare Wire Transfer payments and posting once payments have been processed

  • Verify Vendor information and accurately set up in system for mailing or 1099 purposes.

  • Review all check and ACH/wire transfer requests to ensure properly approved and include proper supporting documentation

  • Back up duties for A/P coworkers during vacation & absences

  • Managing year end processes


Skills and Qualifications:

  • Demonstrated strong aptitudes in numerical reasoning and problem solving

  • 5 years' accounts payable or other accounting experience required

  • Proven accurate and efficient data entry skills.

  • Experience with Excel and SAP is a requirement

  • Experience with Concur is a plus

  • Ability to work and communicate with vendors, other team members, and Treasury Department.

  • Detail oriented.

  • Self-motivated and can work with limited supervision.

  • Ability to manage time effectively and not get overwhelmed during high volume times.

  • Excellent organizational skills.

  • No travel required.

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